Goods and Services under $50,000
To ensure an open and competitive process that result in a procurement that meets the program's needs at the lowest price, all purchases of goods and services costing less than $50,000 per vendor contracted by the Commission per fiscal year require the solicitation of three quotes. All purchasing solicitations have a description of goods or scope of services that provide sufficient detail to enable vendors to provide realistic price quotes including deliverables and schedule requirements. The quality requirements will serve to determine the most responsive and responsible vendor.
Good and Services over $50,000
Procurements of goods and services costing $50,000 or more over the term of the contract will be conducted by the Procurement and Contract Management Unit in consultation with the program staff. Such contracts will be procured using either a Request for Bids (RFB) or a Request for Proposals (RFP). An RFB process requires award of the contract to the responsive and responsible bidder submitting the lowest bid. An RFP process requires award of the contract to the responsive and responsible proposer whose proposal is deemed most favorable to the Commission, taking into consideration the evaluation criteria stated in the RFP as well as the proposal price.
Boston Public Health Commission policies prohibit the acceptance of gifts and gratuities from suppliers, contractors or consultants. The Commission awards business based on quality, service and competitive pricing. All procurements are conducted in an open, fair and competitive manner, taking into account the needs of individual programs, bureaus, and the Commission as a whole.